Global Summit 2020: Inclusion Plan


Diversity is at the heart of GNDR’s values, which states that ‘equity and respect for diverse identities, needs and perspectives’ is integral to all of our work. It is therefore crucial to ensure that a diverse range of voices and perspectives are included in the Global Summit.

Therefore, this Inclusion Plan has been created for us to propose the way we can involve all members, irrespective of their background, to “feel at home”. It has been developed by GNDR staff members, with input from women, young people and people living with a disability from the network.

The Summit will broadly be as participative and inclusive as possible of all groups, throughout its project cycle - from the design of the agenda to the event itself and the evaluation of its implementation. However, GNDR will take active measures to ensure that women, young people and the disabled in particular are proportionately represented in the Summit. The Summit will also aim to embrace a diversity of nationalities and languages, with interpretation provided in Spanish, French and Arabic. This summit will also encourage unique perspectives from national representatives.

Plan of inclusion

This plan will outline measures that will be taken throughout the cycle of the Global Summit to ensure that the event is highly inclusive of the identified groups.

Selection of Participants

We will ensure that a diverse group of participants are able to attend the Global Summit. Applicants will be assessed for the quality of their responses to the narrative questions in the application form, but we will also try to ensure diversity of participants against the following criteria:

  • Length of membership
  • Geographic region (proportionate to where the membership is present)
  • Size of organisation
  • Gender (we aim for at least 50% participation from women at the Summit)
  • Age (we aim for 10% participation from young people, under the age of 30)
  • Disability
  • Previous engagement in projects
  • Area of work
  • In order to meet these ambitions, we will:
  • Target youth groups and encourage young people to apply
  • Offer assisted childcare arrangements for women for whom childcare is an inhibiting factor to their attendance
  • Budget for any additional needs of disabled participants

Selection panels will be made up of the Regional Development Coordinator for the region plus one member (normally a Board or RAG member from another region), in order to ensure objectivity and that these criteria are being followed.


As part of the Summit planning process, GNDR will invite certain experts on inclusion to form part of an Inclusion Working Group that will feed in to other working groups such as those on logistics and the agenda. These experts will also provide input into this document. The group will meet approximately three times prior to the Summit and will be coordinated by the RDC for West & Central Africa, who acts as the lead for inclusion for the Summit.


It is not enough to simply have traditionally marginalised groups present at the Summit – we need to ensure that their voices are heard and that they are able to participate fully when there. As such, we will:

  • Ensure that interpretation is available in Arabic, English, French and Spanish for all plenary sessions, and that in the member-led sessions there is always a choice of at least two sessions that members can attend, whatever language they speak
  • A short space will be given each morning for women, young people and people living with disabilities to speak
  • Facilitators of sessions will be briefed on the importance of including the targeted groups, and ensuring that they have sufficient space to participate (and that sessions are not dominated by the same few voices)


In order to ensure that there is full participation from people living with disabilities, we will ensure that:

  • There is proper access to the hotel building, including rooms. Lifts are appropriate for a wheelchair
  • Stages are equipped with a ramp
  • Buses and other transportation is appropriately equipped
  • All other venues are accessible, including restaurants and the site visit


It is important that the content of the agenda is inclusive as this provides an opportunity to set the tone to the members that attend, to build their capacity in this area and to demonstrate GNDR’s leadership.

  • At least 50% of panelists will be women
  • We will endeavour to have a youth participant on all plenary panels (a more difficult target given that there are fewer young members within the GNDR membership)
  • We will actively reach out to people living with disabilities to include them in panels
  • We will aim to have 2-3 sessions within the agenda (both plenary and member-led sessions) on issues relating to inclusiveness

Arrival of the members

During the arrival of the members, it is important to have a welcoming team in the hall of the main venue. This welcoming team will be able to speak Arabic, English, French and Spanish.

Other points

Dietary Requirements

GNDR will ensure that members with special dietary requirements can find food that corresponds to their health needs.

Join GNDR as a member


Phones: +44 208 977 7726 | 1833 

Email: info@gndr.org

Social Media

Our Supporters

European Commission words under blue flag with yellow stars    
usaidhorizontal small
UK Government logos 2012 UK AID    australian aid blue and red
2020.02.21 SDC Logo

GIZ on behalfof BMZ
Sverige Sweden SIDA Logo


London Office

Global Network of Civil Society Organisations
for Disaster Reduction
8 Waldegrave Road, Teddington,
TW11 8HT
United Kingdom

Regional hubs »

Member of